Interviews with  Administrative Officers, Nazir, Stenographers and Record Keepers                                         
  Interview Date 02.12.2013 02.12.2013   02.12.2013 25.11.2013 01.12.2013     28.11.2013 28.11.2013     26.11.13 26.11.2013 29.11.2013 28.11.13 25.11.13 04.11.2013    
Q. No. Questions Comilla
(DS Court)		 Comilla
(Mag Court)		 Comilla
(Juv Court		 Comilla
(NoS Court)		 Gopalgonj
(DS Court)		 Gopalgonj
(Mag Court)		 Gopalgonj
(Juv Court)		 Gopalgonj
(NoS Court)		 Madaripur
(DS Court)		 Madaripur
(Mag Court)		 Madaripur
(Juv Court)		 Madaripur
(NoS Court)		 Mymensingh
(DS Court)		 Mymensingh
(Mag Court)		 Mymensingh
(Juv Court)		 Mymensingh
(NoS Court)		 Rangpur
(DS Court)		 Rangpur
(Mag Court)		 Rangpur
(Juv Court)		 Rangpur
(NoS Court)
1 How are the cases recorded? in a manual register digital system   in a manual register Manual and digital in a manual register     digital system digital system     In a manual register  In a manual register  In a manual register  In a manual register  Manual in a manual register    
2 If the (digital) system crashes, how is the data backed up?   No idea whether the system will be there or not but I have a hard copy     Yes
> They will recover the data from hard data; they also keep a copy of all data		       Yes
> Keeps backup in CD		 We don't make separate cds for problem based information. But everyone is directed.  Nobody shall work in C drive. But for annual data cd is made.                    
3 How far back do records go?       From the starting of the court til now. According to CRO and CCRO

(CRO = Civil Rules & Order;
CrRO = Criminal Rules & Order)		 According to CRRO     2 - 5 years Last 12 months - 2 years     Since the court establishment 2 - 5 years
Since the court establishment		 Since the court establishment Since the court establishment According to case. For example, life time, 25 years, 5-10 years On 27.07.2008 when the judiciary was separated since then the cases which are disposed of those are kept in the index according to the date, month and year    
4 How are cases organised? Do not read out options By year By year   By year By year
(Data for criminal and civil are kept separately)		 By year     Criminal it is organized according to the order of names.  Civil matters are organized in a different way Data is kept in different folder for different date.     By year By year
Civil & Crminal are organized separately		 By year By year Year wise,index wise, subject wise, in also court  it is number wise & month wise Date wise, index wise, subject wise, as per the serial number of the court    
5 Do you track the cases by the gender of the accused? No No   Not part of his job. No No     No No
> We track the information of cases based on case number.		     No No No No No No    
6 How is data reported up the chain  hard copies hard copies, email, fax   hard copies hard copies hard copies     hard copies and fax hard copies     hard copies  hard copies
fax 		 Hard copies
fax 		 hard copies  Hard copies
Post		 hard copies
letters		    
7 How often is it reported? The question is not relevant. quarterly
> The question is not relevant.		   The question is not relevant. Monthly annually And monthly     1. bi-annually
2. Annually
3. Monthly
4. Quarterly		 Monthly and quarterly     quarterly quarterly
annually		 Quarterly
annually		 quarterly based on the requirement based on the requirement    
8 To where is it reported? Record answer/s       High Court. To High Court and Ministry of Law, Justice, and Parliamentary Affairs To the High Court Register and the Ministry of Law     Supreme Court Registrar CJM is notified       Register Register To district judge District judge, judge in charge, record room District judge, judge in charge, record room    
9 Is there any mechanism to check the management of data No No   Don't know. Yes Yes     Yes No     Yes Yes Yes Yes No No    
10  If yes, describe         Every court sends the report to the District Court, and the District Court organizes all of them in a register book which they keep permanently. Chief Judicial Magistrate examines the whole process on a monthly basis     In case of Register with AD a receive copy is kept and a report is kept in case of fax.       Documented based on CRO & quaterly reprot Documented based on CRO & quaterly reprot Documented based on CRO & quaterly reprot Documented based on CRO & quaterly reprot   It can be seen year wise, index wise, subject wise, as per the serial number of the court    
11 Is a case tracking system in place?  No Yes
> Listing all the daily work, registering all the cases.		   Yes
> From the registry book.		 Yes Yes
> Information slip process		     Yes Yes
> Datawise		     Yes
> According to documents registed in each court		 Yes
>According to documents registed in each court		 Yes
>According to documents registed in each court		 Yes
>According to documents registed in each court		 Index wise It can be seen year wise, index wise, subject wise, as per the serial number of the court    
12  Is there a mechanism for early screening of cases?  No Yes
> Based on judicial inquiry.		   No Yes Yes
> By judicial investigation		     No No     No No No No It is available immediately as per index & rules. As per the punch machine, for example- round punch for Magistrate Court, and triangular punch for the District Judge    
13 Have you had training in case management and filing?    Yes   No Yes No     No
(Recommendation: If a technical training is organized on computer and data management for the persons responsible for the task then it would be better.)		 No
>(Recommendation: It would be better if there is any training given on data management and filing.)		     No No No No no No    
13a How long ago was the training?           N/A                            
13b How long was the training course?   2 days     The training was in seven days over one year N/A                            
14 Have you had refresher training? No Yes   No Yes N/A             No No No No